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About the Role
Key Responsibilities
1. Portfolio Performance Support
- Consolidate and maintain portfolio performance trackers (sales, forecasts, risks).
- Contribute to data preparation for business reviews.
- Provide operational support for performance reporting.
2. Financial Reconciliation & Invoice Follow-up
- Review and reconcile partner invoices and supporting documentation prior to payment.
- Ensure compliance with contractual terms and financial accuracy.
- Follow up with partners on missing or incomplete documents.
- Maintain updated trackers for invoices, payments, and reconciliation files.
- Escalate discrepancies, delays, or financial risks when needed.
3. Governance & Alliance Operations Support
- Action tracking for alliance and governance meetings
- Support to JSCs and monthly alliance reviews
- BD stock In Trade calculation
4. Documentation & Archiving
- Own structured archiving for alliance activities:
- Invoices and payment evidence
- Reconciliation files
- Governance MoMs and trackers
- Ensure all governance processes are documented, traceable, and audit-ready.
5. Cross-Functional Coordination
- Act as a coordination point between:
- Commercial / BD&L
- Finance
- Compliance / ERC
- Medical / Regulatory
- Supply Chain
- Ensure timely information flow and closure of actions across stakeholders.
Requirements
Education & Experience
- Bachelor’s degree in Business, Finance, Economics, or a related field
- 2–5 years of experience in commercial operations, finance, or coordination
- Experience in a multinational or healthcare/pharma environment is a plus
Technical Skills & Tools
- Advanced Microsoft Excel (data analysis, pivot tables, trackers)
- PowerPoint (business reviews and presentations)
- ERP systems (SAP or equivalent) for financial tracking and invoicing
- Data visualization tools (Power BI preferred)
- Document management systems (SharePoint or similar)
- Strong ability to manage and structure large datasets and documentation
Core Competencies
- Strong analytical skills and attention to detail
- Financial acumen and contract understanding
- Excellent organizational and follow-up capabilities
- Ability to work cross-functionally and manage multiple stakeholders
- Strong communication and coordination skills
- High level of integrity and compliance awareness
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
Read our handbook (PDF 30 MB)
